Sample participation report

When applying for an environmental permit, the person with a plan or idea must indicate whether and how residents, businesses, social organizations and administrative bodies are involved in an application and what the results are. How the initiator involves others is up to him or her. The municipality of Kerkrade helps you on your way with a step-by-step plan for participation and provides guidance on how to involve your surroundings in your plan.

You can use these questions to write a participation report. Attach the completed participation report to the application for an environmental permit or a request in principle.

  1. Description of your plan
     
  2. In your opinion, is this a small, medium or large plan?
     
  3. Who did you involve in your plan? E.g. your neighbors or the whole street?
     
  4. How did you get them involved? (flyer, mail, letter, visited in person, information session, etc.)
     
  5. How did you share the plan with them? (made presentation, oral explanation, showed draft, wrote out plan, etc.)
     
  6. What did stakeholders think of your initiative? What were the interests, agreements and sticking points? Describe the agreements made.
     
  7. Did these responses result in modifications to your plan? If yes, what adjustments? If no, please explain why not.
     
  8. If you may have made adjustments to your plan, did you share the plan again with those involved? How was this responded to?